With email inboxes getting fuller every day, it’s common for accidental deletion to happen. You may take that few minutes before starting to work to clean your inbox, and, before you notice, an important update is discarded together with advertisements and spam.
It is not unusual to accidentally delete an important email you believe you won’t need anymore but that is relevant just a while later.
Fortunately, there are ways to retrieve deleted emails. The steps depend on which email server you use and your account type (in the case of Google).
Gmail stores your deleted emails for 30 before permanently deleting them from your account. You can quickly move messages from your trash if you deleted them in the last 30 days.
If you are using an individual account, after 30 days it is nearly impossible to retrieve deleted emails from Gmail. But, if you’re paying for Google One, you may get the deleted email back contacting Google support.
Google Workspace, on the other hand, works differently and makes it easier for administrators to retrieve permanently deleted emails from Gmail.
If you’re using the Gmail app on your Android phone, then you can follow these steps to retrieve deleted emails using the app.
Source: Google support
If you’re using Gmail via the website (mail.google.com), then you can follow these steps to retrieve deleted emails:
Source: Google support
Since the Gmail app for Android and iPhone don’t differ much in its structure, the steps to retrieve deleted emails from Gmail are similar.
Source: Google support
For those using Google Workspace, it’s possible to retrieve deleted emails, even after 30 days. However, only administrators can do this.
Important: After 30 days, messages are permanently deleted from the Trash, and can’t be restored from the Trash by users or administrators.
For 25 days after the permanent deletion from Trash, administrators can restore messages from the Admin console.
iPhone and iPad users can retrieve deleted emails from Mail within 30 days after the deletion. Simply follow the step-by-step below:
Outlook allows users to restore deleted emails by looking them at Deleted Items or Junk Email folder, as long as they do so within 30 days from the deletion.
In some cases, users can even recover items after the Deleted Items folder is emptied. When you can’t find an item in the Deleted Items folder, the next place to look is the Recoverable Items folder.
Important: You can only access the Recoverable Items folder using a browser on a computer.
Source: Outlook support
Like the other email providers from this list, you can restore your deleted emails as long as it has been in the Trash folder for a maximum of 30 days. After that, the email is permanently deleted.
If your company stores its emails on an internal server, SalvageData experts can easily help you retrieve deleted emails, even if it has been more than 30 days. Contact us 24/7 for professional data recovery service and restore your deleted emails.
There are many ways your email can disappear or you may not receive an important email you’ve been waiting for. Here are the most common situations when you can lose an email:
Accidents happen and, as you’re cleaning your email box, you may delete an important message by mistake.
Technical issues with the email server or the email client can cause emails to be lost. For example, if there is a problem with the SMTP server, emails may not be sent or received.
Internet connectivity issues can cause emails to be lost. For example, if the internet connection is lost while an email is being sent, the email may not be sent or received.
Email delivery failure occurs when an email message fails to reach its intended recipient or is not successfully delivered to their inbox.
Spam filters can sometimes be too aggressive and mark legitimate emails as spam, causing them to be lost.
Accidental deletion is unfortunate, however, your email account has more serious threats that you must attend to to keep it and your personal information safe.
Organizing your emails can help you quickly find important messages and avoid accidentally deleting them.
Mark your important contacts as safe to make sure you never miss another email.
Use an encrypted email provider, such as Proton Mail, that uses end-to-end encryption (E2EE) and zero-access encryption to secure your messages, ensuring they can only be read by you and your recipient.
Create a strong password that includes a mix of letters, numbers, and symbols. Avoid using easily guessable passwords such as your name, birthdate, or common words.
Two-factor authentication adds an extra layer of security to your email account. It requires you to enter a code sent to your phone or another device in addition to your password.
Encrypting an email message in Outlook or Gmail means it’s converted from readable plain text into scrambled cipher text. Only the intended recipient can read the message.
Make sure your antivirus/antimalware software is up-to-date, and that you’re running the latest version of your operating system and email application. Out-of-date security suites often don’t have the coding necessary to deal with newer viruses or hacks.
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